Reduce Noise and Improve Presentation Quality with Microsoft Word
- JD Solomon
- 2 days ago
- 1 min read
One of the simplest ways to reduce noise in your written and spoken presentations is to fully leverage a tool you already use every day: Microsoft Word. Most technical professionals are familiar with the basic Review|Editor sequence for checking spelling and grammar.
Fewer take advantage of the full Editor toolbar—particularly the refinements for clarity, conciseness, punctuation, and vocabulary. That’s where the real communication gains live.
Start by accepting the spelling and grammar recommendations. Microsoft is rarely wrong on these fundamentals.
Then move to the refinement suggestions. These are technically optional, but in practice, they almost always make your message cleaner and easier for your audience to absorb.
Remember, the goal isn’t to win a debate with Microsoft Word. The goal is to make your communication clearer for the receiver.
Microsoft has a distinct advantage of thousands of developers and an enormous range of test audiences. That breadth shows up in the quality of the Editor’s recommendations. When you use the tool fully, you’re tapping into a communication engine designed to reduce noise and tighten structure.
The Microsoft Office Suite already contains everything most professionals need to elevate their reports and presentations. The key is using those tools with intention and letting clarity win.
More tips in the article:
Founded by JD Solomon, Communicating with FINESSE is a not-for-profit community of technical professionals dedicated to being highly effective communicators and facilitators. Learn more about our publications, webinars, and workshops
Comments