Remember AI Is Doing the Minutes
Meeting minutes are increasingly drafted by artificial intelligence. Transcription and summary tools now listen to many workshops, board meetings, and commission hearings. Presenters and facilitators who understand this are more likely to see an accurate record.
Help the AI Assistant Follow the Conversation
AI assistants are good at capturing words. They are less reliable at knowing who said them and where one exchange ends and the next begins. This is especially true in meetings with remote participants and people speaking over one another.
Name Names
When a question or comment is complete, close it with “Thank you.” Better yet, use the person’s name and title: “Thank you, Commissioner Moore.” Facilitators can do the same when recognizing the next speaker: “Commissioner Jones, you have the floor.”
These cues mark a clear transition and attach a name to the comment. They help the AI-generated summary and the staff member who reviews the draft minutes. They also help the person listening by phone without video.
Mention the Time
A related habit is to mention the time occasionally. “It is 10:40, and we have about 20 minutes remaining” keeps the meeting on schedule and helps locate a discussion later.
Presenters in Q&A can use the same approach. “We have time for two more questions” signals structure to the audience and to the transcript. Announcing the transition back to the chair or facilitator at the end of Q&A does the same.
Good Practice Made Essential
Thanking speakers by name and mentioning the time have always been good meeting practice. Now they also shape the official record. And both feel natural with practice.
The Tip
Give the AI assistant clear cues like names and times as you facilitate the meeting.
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