Communicating with FINESSE
FINESSE is my mnemonic for remembering the basics of effective communication. A mnemonic is a literary construction used to make important things more memorable. For example, FINESSE facilitates the memory of effective communication: Frame, Illustrate, Noise, Empathy, Structure, Synergy, and Ethics.
The FINESSE Fishbone Diagram
Like a mnemonic, a visual helps us remember the basic aspects of effective communication. The fishbone diagram was an obvious choice since it is a common tool for depicting cause-and-effect relationships among technical professionals. Plus, I like fishing.
The underlying issue with effective communication for technical professionals is complexity and uncertainty.
Major decisions that take months to resolve, require a significant amount of investment and involve many people (and some calculations) have complexity and uncertainty. Directing, giving orders, and providing statuses on normal operating issues do not necessarily require a lot of finesse. I learned a lot about the difference by sailing on the ocean.
If the underlying issue is complexity and uncertainty (the fishbone’s tail), then the effect we seek is effective communication (the fishbone head). The solutions (or the root causes) are in the bones of FINESSE.
This is a brief description of each bone:
Frame is all about “a problem well-framed is a problem half solved.” Decision makers like to change the frame when they don’t get what they want, so framing also involves tying down the frame.
Illustrate is about the many visuals that are available to make us more, or less, effective. There are a handful of essential graphics and a handful of troublesome (but common) ones.
Noise is concerned about noise reduction. The burden of effective communication is on the sender, not the receiver.
Empathy is being able to put yourself in the shoes of the decision maker. The FINESSE chain is only as strong as the weakest link, and the empathy link is a big one.
Structure usually consists of an opening, the main body, and a close. The trick is that decision makers may only see the first act (the opening).
Synergy recognizes that decisions with complexity and uncertainty move through an inner circle of advisors and require multiple presentations. Group effects can hurt you or help you.
Ethics are the way we make decisions. In some ways, I wish the mnemonic started with an “E.” In other ways, I am glad it ends with probably the most important part. The big finish should always be memorable.